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PassportScan

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Scan the passport. Check the guest in.

Point a phone or tablet at a guest's passport and every field fills itself. The scan is saved as an image and a PDF, and one tap sends the guest to Cloudbeds.

Start with 25 free scansSee pricing

No card, no contract and no scanner to buy.

Illustration using the ICAO specimen passport. The passport's two machine-readable lines become filled-in guest details.

Three steps at the front desk

Staff use the phone or tablet they already have. There is nothing to install and hardly anything to learn.

  1. The app home screen with a large Scan passport button and today's arrivals

    Step 1

    Scan the photo page

    Open the app and point the camera at the passport. If the signal is poor, the photo waits and uploads by itself.

  2. The review screen showing guest details filled in from a specimen passport

    Step 2

    Check what was read

    Every field arrives filled in. The passport's own check digits are tested, and anything doubtful is flagged for staff to confirm.

  3. A check-in showing the saved guest and options to download the passport scan

    Step 3

    Save and send

    The guest is added to the check-in with an image and a one-page PDF. With Cloudbeds connected, one tap sends the details and the scan.

Built for how check-in really goes

Families and groups
Scan each guest into one check-in with the room, dates and a main guest. Export or print the whole booking.
Returning guests
A passport you already have on file is recognised, so you don't end up with the same guest twice.
Shared tablets
Keep one tablet at the desk. Each person unlocks it with their own PIN, it locks itself when idle, and everything is logged under their name.
Roles for your team
Owners, managers and front desk staff each see only what they need. Invite people by email and remove them in a tap.
Cloudbeds
Find today's reservation and send the guest and their passport scan to it. You choose whether guests are marked as checked in.
Records when you need them
Search past check-ins, export them, and download any passport image or PDF for as long as you choose to keep it.

Pay only for the passports you read

Buy a pack of scans when you need one. No subscription and no monthly fee, so a quiet month costs nothing. Unreadable photos and same-day retakes are free.

Estimate your cost

  • Starter

    A small guest house, or to get going

    $19

    100 scans

    $0.19 per scan

    Charged as MVR 292.98

  • Most popular

    Standard

    A guest house through a season

    $69

    500 scans

    $0.14 per scan

    Charged as MVR 1,063.98

  • Hotel

    A busy hotel for several months

    $199

    2,000 scans

    $0.10 per scan

    Charged as MVR 3,068.58

  • Group

    A resort or a high-volume hotel

    $699

    10,000 scans

    $0.07 per scan

    Charged as MVR 10,778.58

Passports are sensitive. We treat them that way.

How guest data is protected
  • Passport numbers and scan data are encrypted in the database.
  • Images stay in private storage and open through links that expire in 5 minutes.
  • Each property's data is kept separate from every other property.
  • You choose how long images are kept, and old ones are deleted automatically.
  • Every view, edit, export and download is recorded in an audit log.

Try it on your next guest's passport

Your first 25 scans are free. You don't need a card, a contract or a scanner.

Start free